IMCEA Privacy Statement

The following statement discloses the International Military Community Executives’ Association (IMCEA) information gathering and dissemination practices.

IMCEA maintains member databases that contain mailing, billing, and member profile information, as well as a record of each member’s product purchases and registrations for conferences. The information in these databases is used by authorized IMCEA staff members to process orders; mail invoices, member benefits, renewal notices, and announcements; and respond to member inquiries. Member records are maintained as long as an individual is an IMCEA member and for five years following a membership lapse. Purchase and registration databases may be retained for up to five years. Personal information is stored in a relational database and standard security methods are used to protect it.

Commercial information (such as credit card numbers) is obtained using our secure Web server. We do not store complete credit card information on our machines. If it is necessary to store sensitive data, we use public key encryption on it and require our staff to supply a private key to decrypt it. When passing such information internally over the Internet, we use our secure server.

Electronic Communication

IMCEA may use email addresses to contact members to answer member questions or to acknowledge the receipt of membership applications and other orders, to send membership renewal notices, to send the monthly newsletter, and to send occasional announcements about IMCEA events to those members who have not opted out of receiving such announcements.

These announcements are short, straightforward messages which contain pointers to online resources where members can explore the information more fully. The IMCEA does not rent or sell email addresses.

Postal Mail

IMCEA uses the postal addresses of its members to mail invoices, products, and announcements from IMCEA and from its Corporate Supporters.

The names, mailing address and email addresses of our Professional Members who have not opted out (see below) are shared with our Associate Members as a membership benefit.

The company name, member name, mailing address, telephone number and email address of our Associate Members may be shared with our Professional Members as a membership benefit.

IMCEA member names and mailing addresses are never sold.


IMCEA offers you the opportunity to opt out from receiving email communications or from having your name and address made available to anyone other than the IMCEA staff. You may request to opt-out in writing to the IMCEA Headquarters or by email: [email protected]


The IMCEA site gives members the opportunity to change information previously provided by telephone at (571) 207-8893, by faxing to (866) 369-2435, or by email : [email protected]
(Note: Information is always updated whenever a new conference registration occurs and upon renewal of membership)


This site contains links to other sites. The IMCEA is not responsible for the privacy practices or the content of such Web sites.

Contacting the Web Site

If you have any questions about this privacy statement, the practices of this site, or your dealings with this Web site, you can contact the IMCEA Deputy Executive Director,Jara Allen, P.O. Box 7286, Alexandria, VA 22307-0286, [email protected],(571) 207-8893.


    14080 Nacogdoches Road, #329
    San Antonio, Texas 78247-1944

    Phone: (940) 463-5145
    Email: [email protected]
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